Creative Malaysia Training Center
Creative Malaysia Training Center
Creative Malaysia Training Center
Creative Malaysia Training Center
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Project, Contract & Procurement


Advanced Contracts & Project Management


  REF: PP1738  DATES: 2 - 6 Apr 2018  (One Week)  VENUE: Malaysia (Kuala Lumpur)-Grand Millenium Hotel

Overview:

INTRODUCTION

In the present competitive business environment, there is an ever-increasing emphasis on timely market introduction of products. Owners are extremely sensitive to global market forces, and are seeking to reduce project cost and duration. This then confronts Contractors and Suppliers with increased challenges to meet these demands without jeopardising their commercial positions. Contracts are the basis of all projects, and establish the responsibilities and rights of the parties. Once the contractual matrix is established, competent project planning and execution techniques are essential tools to achieve the goals of a project, particularly within compressed or accelerated conditions.

This highly interactive programme will provide a practical hands-on approach to effective creation of contracts, and the management of both the contract, and the project to which it relates. It will also offer techniques and contract strategies to assist this process, including establishing a risk management strategy with reference to contracts, and techniques for managing the planning, and developing good business practice to take advantage of opportunities, enhance efficiency and increase profitability. It will also enable delegates to:

enhance leadership and management skills

develop systems to reduce the frequency of contractual disputes

to resolve such contractual disputes as do occur in an efficient fashion

to manage contracts and projects from the pre-contract, contract through to the post-contract stage in accordance with best practices

develop strategies for project execution

select and manage modern tools for project management

control project execution effectively and efficiently

to enhance profitability, not only by increasing money coming ‘in’ from contracts, but also by preventing unnecessary sums ‘going out’ in operational disputes

Explore the advanced practices generally viewed as leading to World-Class performance in contract management

Enable participants can determine where they are now

Help participants to begin immediate implementation of the steps needed to create maximum total value for their organization

WHO SHOULD ATTEND?

All professionals who need to advance their skills in contracting and project management

It is particularly suitable for any personnel from contracting teams, project management teams, planning departments, process improvement teams, claims and business audit personnel, risk and/or contract strategists

It is also beneficial for staff new to their roles as well as experienced staff looking for a refresher programme

PROGRAMME OBJECTIVES

understand necessary contractual and legal knowledge

understand application of different types of agreements

increase commercial awareness needed to enhance smooth running of contracts

ability to identify and mitigate risk factors and associated commercial and programme implications

understand importance of checklists, file-management and standardisation of documentation effectively to reduce the exposure to risk

understand various project delivery systems

increase understanding of commercial liabilities resulting from schedule changes and variations

ability to conduct a cash flow analysis

ability to apply Advanced Scheduling techniques

methods to develop a Project Control System

skills at handling both reactive and proactive project management techniques

ability to analyse, negotiate and implement the most appropriate method of resolving disputes preventing escalation by early identification

improved managerial approaches to both contract and project management

TRAINING METHODOLOGY

The programme will combine conventional teaching with a high level of participation; including an interactive approach to involving participants in discussion of topics; exercises; and encouraging participants to bring their own experiences forward for discussion and debate. Project management techniques will be taught through computer-based exercises, and project videos will be used to promote discussion of “real life” issues.

PROGRAMME SUMMARY

The first half of the programme will address the contracting process from tendering and award, through planning and management to close out and resolution of disputes. The intention is to develop general skills with application to a wide range of contractual situations, and to allow participants to have an awareness of practices in other areas and other industries which may add value to their own situations.

The second half of the programme will demonstrate how decisions made early in project development will have significant impact on subsequent project performance. Topics will demonstrate how to integrate project objectives, owner capabilities and project risks into a systematic approach to selecting delivery systems, contractor procurement, and project execution and monitoring.

PROGRAMME OUTLINE

The Basis of Contracting

Principles of Good Contracting

Why do we use contracts?

Key steps in the creation of a Contract

Essential elements of a valid Contract

Overview of Tendering & Contract Award Process

Advantages of tendering and some pitfalls to avoid

Distinquishing price and values

Other Types of Obligation Documents

Bonds and guarantees

Letters of intent and award - are they contractual?

Letters of Comfort - Do they mean anything?

Side letters - why they can be dangerous

When to Obtain Legal Advice

Law of Agency

Authority to sign contracts

Organising strategies for Contract Management

Defining Contract Management Responsibilities

Basic contract planning

Communication and managing expectations

Risks and selecting the right contract structure

Assessing and allocating risk

Identifying Risk

Apportioning Risk

Incorporating Risk Assessment and Management

Selecting types of contract

Traditional - lump sum, schedule of rates, reimbursable etc

EPC

BOT/BOOT

Alliance/partnering

Warranty Management

Major Contract Terms to aid the handling of performance issues

Effective handling of Contract Performance issues

Design and Specification

Work Ordering Process

Obligation to perform work

Transfer for ownership

Risk of damage

Contract Administration

Reporting Mechanisms

Cost Control

Recovery Clauses - Acceleratrion

Insurance and Indemnities

Termination and suspension

Managing Change within a Contract

Understanding change

Changes to the contract documents

Variations in scope

Increases and decreases

Change in timing

Change in method of working

Managing change

Risks of uncontrolled change

Developing Contract Terms and Conditions

Finding Contract Templates

Using standard form documents

Modifying standard forms

Drafting special conditions

Issues for subcontracts

Resolution of Disputes

Eliminating sources of Contract disputes

Errors and omissions

Anticipating and avoiding Conflicts

Dealing with Unknowns

Tracking Changes

Managing Expectations

Resolving disputes

Negotiation

Stage processes

The need for compromise

Negotiation techniques

Litigation

Arbitration

Alternative Dispute Resolution

Expert determination

Early neutral evaluation

Mini-Arbitration

Mediation

Med/Arb and Arb/Med

Pendulum Arbitration

Dispute Review Board and similar arrangements

The future in the Middle East

Revisiting Strategic Alliance and Partnering Agreements and BOT/BOOT

Prime Contracting and other Consolidated Sourcing Contracts

Online Contracting and e-tendering

Contract Management Review and Summary

Programme highlights and final observations

Why do we do projects?

What is a project?

What is project management?

Project Delivery Systems / Life-cycle Models

Initiating

Project selection

Qualitative techniques

Quantitative techniques - Economic Evaluation

Selecting the right project manager

Project Objectives and Stakeholder assessment - who wants what?

Identification of stakeholders

Stakeholder analysis

Management of stakeholders

Planning

Task Characteristics and Duration Assessment

Planning and Scheduling Methods

Critical Path vs Critical Chain Scheduling

Resource Allocation Methods

Time-Cost Trade-off

Lead/Lag Scheduling

Critical Chain scheduling

Proactive Project Risk Management

What do we mean by risk?

Risk vs. uncertainty

Attitudes towards risk

Risk identification, factors and sources

Risk analysis approaches

Qualification and quantification of probability and impact

Dealing with subjective elements of risk

Risk strategies

Executing

Lean Construction Strategies

Staff Acquisition

Team Development and Motivation

Leadership vs Management

Management styles and Conflict Handling

Monitoring and controlling

Using Earned Value to report accomplishment

Implementing Risk strategies

Project Closing

COURSE DATES
2 - 6 Apr 2018
COURSE Duration
One Weeks
COURSE REF
PP1738
VENUE
Malaysia (Kuala Lumpur)
Address
Grand Millenium Hotel